Outsourcing Payroll: To A Local Bookkeeper Or An Accountant?

When you already have a person managing your company’s bookkeeping, you might want to find out whether they are able to also provide you with their payroll services and/or accounting services.

Who should be using local Bookkeepers?

A local bookkeeper costs relatively low in the sector. Of course, prices vary by location and experience as well – which is fair. An example is that a CPA licensed accountant will likely charge more than a bookkeeper without a degree.

Small local businesses (such as the ones with physical stores) that need payroll and accounting integration may be benefited from working with a local bookkeeper. When you take the local location into consideration, local bookkeepers can be much more attentive to communicate with you, should you have reasonably questions. Being able to meet face-to-face is a big factor to use a service which is based locally. Outsourcing to a local bookkeeper can offer a more personal experience than some other payroll outsourcing options. When you can have face-to-face meeting, it is easier to build a good working relationship, and communication will become better/smoother.

Who should be full service payroll providers?

A large size company (with more than 500 employees) could use a full service payroll provider as well as using 1-2 in-house staffs as supervisors or backup.

Full service payroll providers can work well for companies with 10-20 employees where they need help processing payroll and paying payroll taxes. Most of the payroll providers are capable to provide benefits and access to payroll experts for actually answering questions.

When using a full service payroll provider, you get to avoid mistakes: i.e. You are much less likely to make mistakes that affect your employees’ paychecks and taxes. To achieve this, they use software that are loaded with tax laws and the actual up-to-date figures.

How much possibly have you saved?

Consider the cost of some professional payroll software. A typical example is when you manage/run weekly payroll for a company with 10 employees with both hourly and monthly salaried using Gusto, it would have cost you at least $99 each month. It still varies depending on the price of your preferred/chosen plan. Some vendors offer plans with low cost but with fewer/reduced software features/capabilities. Some vendor/software may simply charge based on the number of employees you have. Some other vendor/software may charge in more flexible ways, such as an amount per number of payroll runs, etc.

Below are some examples of payroll software.

  • ADP Payroll: Businesses that need much customization.
  • Square Payroll: Mobile retail and restaurant businesses which are using the Square POS system.
  • Gusto: Affordable HR support with new hire reporting, electronic offer letters, benefits, expertise, etc.
  • QuickBooks Payroll: Businesses which require standard free 24-hour direct deposit.
  • Patriot Payroll: Non-profit organisations which need an affordable payroll software with unlimited pay run features.
  • Payroll4Free: Small-size startups with very few employees who prefer a free payroll software.
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